- Knowledge Base Categories:
- School Accounting System
- General Ledger
- Web Link
Training Tidbit: Is there a way to copy a cash receipt that was previously entered?
Yes, a user can copy a cash receipt that was previously entered by using the…Read More
Welcome to our Knowledge Base!
Our Knowledge Base contains helpful hints and additional information for options within the School Accounting System as well as our suite of add-on modules. This information is periodically posted on our website for our customers. All registered clients have access to this helpful information.
- Knowledge Base Categories:
- School Accounting System
- Accounts Payable
FAQ: How do I make a change to a Vendor ID?
From the Accounts Payable screen, select the Maintenance menu and then Vendors. At the Vendors…Read More
- Knowledge Base Categories:
- School Accounting System
- General Ledger
Training Tidbit: How do distribution percentages work with cash receipts?
Distribution percentages can be entered for a received from defined with default account numbers. Then…Read More
- Knowledge Base Categories:
- School Accounting System
- Payroll
FAQ: How should I handle a direct deposit that was returned due to a closed employee bank account?
If the bank informs you that one employee’s direct deposit was not processed and the…Read More
- Knowledge Base Categories:
- School Accounting System
- Accounts Payable
Training Tidbit: Is there a way to search for an invoice with a certain dollar amount within the Vendor Inquiry option in Accounts Payable?
Yes, to search for an invoice with a certain dollar amount in the Vendor Inquiry…Read More
- Knowledge Base Categories:
- School Accounting System
- Payroll
Training Tidbit: Is there a way to account for employees exempt from Social Security within the Balancing Information option for Missouri and Illinois organizations?
Yes, Missouri and Illinois organizations can utilize the Has Employees Exempt from Social Security field…Read More
- Knowledge Base Categories:
- School Accounting System
- Accounts Payable
- Payroll
- End of Calendar Year
Training Tidbit: End of Calendar Year Reminders
Are you beginning to work on completing the end of calendar year process at your…Read More
- Knowledge Base Categories:
- K12Docs
Training Tidbit: Is there a way to find a list of folders missing a certain document type using the Audit Shield feature in K12Docs?
Yes, use the Audit Shield feature in K12Docs to search for missing documents of a…Read More
- Knowledge Base Categories:
- School Accounting System
FAQ: Is there a way to see who changed, added, or deleted a record within the School Accounting System?
Yes, use the Audit Data tab within the Activity Log option to view the audit…Read More
- Knowledge Base Categories:
- School Accounting System
- General Ledger
Training Tidbit: What options are available for printing the Activity Fund Balance Report?
The Activity Fund Balance Report is available to be printed in three different formats –…Read More
- Knowledge Base Categories:
- School Accounting System
- Payroll
FAQ: Is there a way to reprint a direct deposit stub for an employee?
Yes, use the Replace/Reprint Checks option to reprint a check or a direct deposit stub.…Read More
- Knowledge Base Categories:
- School Accounting System
- Payroll
FAQ: I have an employee that is entered in the Employee File twice (with two different Employee IDs); how can I correct this?
If an employee is entered in the Employee File twice (with two different Employee IDs),…Read More
- Knowledge Base Categories:
- School Accounting System
- Payroll
Training Tidbit: For Illinois, is there a report that shows the salary broken down by certified and non-certified for certain ranges, such as $0-25,000; $25,001-39,999; and so on?
Yes, print the Illinois Statement of Affairs – Employee Earnings report, accessed from the Reports…Read More
- Knowledge Base Categories:
- Fixed Asset Inventory
FAQ: How can I get a report that shows assets above a certain dollar amount (threshold)?
In Fixed Asset Inventory, select the Reports menu, select the Asset Reports grouping, and choose…Read More
- Knowledge Base Categories:
- School Accounting System
Training Tidbit: Is there a way to automatically copy selections to the Sub Heading on a report?
Yes, the system can be set to automatically copy your selections to the Sub Heading…Read More
- Knowledge Base Categories:
- School Accounting System
Training Tidbit: Is there a list of the shortcut keys available in the School Accounting System?
Did you know that you can press the F9 key as a shortcut to “save…Read More
- Knowledge Base Categories:
- School Accounting System
Training Tidbit: What does the Favorite Reports button do when printing a report?
Have you noticed the Favorite Reports button (see below) on the Report Printing Options screen…Read More
- Knowledge Base Categories:
- School Accounting System
- General Ledger
Training Tidbit: What is the Adjust Posted Entries option?
The Adjust Posted Entries option is available in General Ledger to correct (change) account numbers…Read More
- Knowledge Base Categories:
- School Accounting System
- Payroll
Training Tidbit: Am I able to set up a Health Savings Account deduction with an upper limit?
Yes, if you have employees with a health savings account deduction which has a maximum…Read More
- Knowledge Base Categories:
- School Accounting System
- Payroll
FAQ: Why do I have variances in the Balancing Information option for a pay code or deduction I recently set up?
When completing the Balancing Information option after setting up a new pay code or deduction,…Read More
FAQ: How can I set up my auditor to view documents and reports in K12Docs?
Define a K12Docs user for your auditor by adding a user in the Host Site…Read More
- Knowledge Base Categories:
- School Accounting System
- General Ledger
FAQ: I have posted my new budget batch, but I now realize that I have made a few mistakes. How can I fix the incorrect entries?
To fix the incorrect entries after posting a new budget batch, complete one of the following…Read More
- Knowledge Base Categories:
- K12Docs
Training Tidbit: Did you know documents scanned in batches to a list can be indexed from within K12Docs?
Documents scanned in batches to a list can be indexed from within K12Docs by clicking…Read More
- Knowledge Base Categories:
- School Accounting System
- Payroll
Training Tidbit: For Illinois districts, is there any setup to complete in Payroll prior to submitting an IMRF test file using the state’s new system?
As you are aware, the Illinois Municipal Retirement Fund (IMRF) Office launched a new system…Read More
- Knowledge Base Categories:
- School Accounting System
- General Ledger
Training Tidbit: What report can be used by Iowa districts to view the quarterly transaction details for grants?
Generate the Transaction Detail Report to view the quarterly or yearly transaction details for assistance…Read More
- Knowledge Base Categories:
- School Accounting System
- Payroll
- Web Link
Training Tidbit: How can I utilize Web Link to help prevent scams with employee direct deposit changes?
One way to prevent scams, where a criminal impersonates an employee and requests a change…Read More
- Knowledge Base Categories:
- School Accounting System
- General Ledger
Training Tidbit: What report can I run that will show all the activity for the entire fiscal year for a specific account number?
The Account Inquiry – Fiscal Year reports will show all the transactions for an account…Read More
- Knowledge Base Categories:
- School Accounting System
- Payroll
FAQ: When generating the 941, why is the checkbox not selected for the second quarter of 2022?
The IRS has not yet released the updated quarterly 941 form, which is effective starting…Read More
- Knowledge Base Categories:
- School Accounting System
- Payroll
FAQ: Is there a way to inactivate a deduction for all employees currently set up with that deduction?
Yes, to inactivate a deduction for all employees so it will no longer be withheld…Read More
- Knowledge Base Categories:
- School Accounting System
- General Ledger
Training Tidbit: What are the different ways to select checks as cleared in Check Reconciliation?
To select checks as cleared in the Check Reconciliation option, use your mouse to click…Read More