- Knowledge Base Categories:
- School Accounting System
- Accounts Payable
Training Tidbit: Can fields be edited for an invoice in the Vendor Inquiry Option?
After entering and posting an invoice, have you needed to change the invoice date, due date, check sequence, invoice description, account number, invoice detail description, or cost center for a particular invoice? If so, did you know that you are able to edit those fields within the Vendor Inquiry option in Accounts Payable, and not have to void the invoice and reenter it?
To edit the applicable fields within the Vendor Inquiry option, complete the following:
- From the Accounts Payable screen, select the Options menu and then Vendor Inquiry.
- Enter the desired invoice number to edit in the Invoice Number field, or enter the ID for the desired vendor in the Vendor ID field and then search for the particular invoice.
- To change the invoice date, due date, check sequence, invoice description, account number, invoice detail description, or cost center for an active invoice, double-click the desired line for the invoice and make the change to the appropriate field.
- When finished, click the Save button to save the changes, and then click the Cancel button to display the information on the left side of the screen.
Note: If operating Accounts Payable on an Accrual Basis, only the due date, check sequence, and invoice description can be edited.
For more detailed instructions on completing a vendor inquiry, see the Completing a Vendor Inquiry topic in the Help File.