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Training Tidbit: To Screen & Save Prepaid Invoices

Do you enter prepaid invoices into Accounts Payable at your school district? If so, did you know that after entering a prepaid invoice, you can click theTo Screen & Savebutton to print that check immediately after entering the invoice if desired?

To utilize this option:

  1. Complete the header and detail information for the prepaid invoice as normal.
  2. Click the To Screen & Save button instead of clicking the Save button.
  3. The check will appear on the screen.
  4. Place the correct check with the specified check number in the printer.
  5. Send the check to the printer by clicking the Print button on the Preview screen.

Note: If using a check-writing software, click the Check Writing Software button (displays in place of the To Screen & Save button) to save the invoice and print the check or automatic payment stub to a file; when prompted, specify the correct path (drive and folders), edit the file name if needed, and then click the Save button.